Employment Opportunities


Executive Assistant

(Posted June 9, 2016)


Cocciardi and Associates, Inc. is a full service consulting and training organization, specializing in the provision of Health, Safety, Environmental Protection and Engineering services.  The organization operates from two locations in Pennsylvania and New Jersey and is currently accepting applications for the position of Executive Assistant to support the Corporate Executive.  Pay range for this position depends on qualifications ($40,000.00-$50,000.00).  This position will reside in the company’s Mechanicsburg, Pennsylvania office.


The appropriate individual for this position will have both excellent computer and clerical abilities, as well as superior organizational and business skills.  This individual must have administrative project management experience, as well as the ability to lead work groups to project completion.


This position requires a Bachelor’s degree from an accredited college or university which demonstrates organizational and communication skills.  Experience supporting corporate executive staff is also required.


Key tasks associated with this position include:

 1.  Clerical, Administrative and Organizational Tasks associated with support of the Corporate Executive:  This includes the processing of documents of importance, conducting research and compiling data, as well as analyzing incoming correspondence to determine significance and distribution.  It includes the ability to develop and manage the flow of written corporate materials.  Clerical skills, as well as proficiency in written communications and attention to detail is essential to perform this task well.  This individual will prepare correspondence and answer inquires of the Corporate Executive.


2.  Information Technology Management Tasks:  These include the use of computer based IT systems and the ability to optimize services to ensure efficacy.  Knowledge of computer systems and programs is essential to perform this task well, as well as work with electronic records systems.


3.  Basic Business Management Tasks:  This individual will support the Business Manager or others performing business services within the company.  Mathematics skills are essential to perform this task in an optimal manner.  The task includes the set-up and oversight of administrative policies and procedures.  This individual will perform the Business Management function in the absence of the corporate Business Manager.


4.  Administrative Leadership Tasks:  These include the abilities to organize and lead administrative tasks across company divisions, maintain workloads and ensure optimal project efficiency and a continuous flow of documents and information from administrative staff operating in diverse locations.  The ability to prioritize project components and workloads, as well as work with peers as a lead is necessary to perform this task well.  The individual may meet with others on behalf of the Corporate Executive.  The individual will coordinate and direct some office services.


While a standard schedule for this position is Monday through Friday, some flexibility is required to participate in and lead activities of corporate importance.


Interested individuals should submit a letter of interest and resume to:  employment@cocciardi.com.


Applications will be accepted and interviews initiated until an acceptable candidate is selected.  For additional information concerning this position, contact Barbara Pears at (717)766-4500, Ext. 3028.